Aidian Academy

Aidian Oy (“Aidian” or “we”) provides Aidian Academy e-learning management system for training services (“Service”) to its commercial customers. Via the Service, a company (hereinafter ”Company”) can provide e-learning courses for its employees relating e.g., to the use of certain diagnostic devices. Aidian has agreed with the Company additional terms in the agreement we have with the Company (hereinafter ”Agreement”) that will also apply to your use of the Service, and our processing of your personal data.

The Service collects data from the customer’s employees. Under the EU Data Protection Regulation (2016/679) that will apply to our processing of your personal data, the Company shall be regarded as data controller and Aidian shall be regarded as data processor processing your personal data based on agreement with the Company.

This Statement may be updated from time to time to reflect changes in the Service, laws and regulations and to reflect descriptions of changes in the key functionalities of the Service. The Company will be advised of these updates in accordance with the Agreement and their approval may be required before such updates take effect on you. We will post any changes via the Service or otherwise provide notice of any such changes. You are advised to consult this Statement regularly for any changes.

Processing of Personal Information

Aidian collects personal information in order to be able to provide the Service, such as first name, last name, work email address, country of location, preferred language, and training records of Company employees using the Service. Aidian is only processing such information as agreed with the Company in the Agreement. We store your personal information according to the applicable laws and only as long as required for the purposes described in the Agreement. When the purposes no longer exist, we will erase your data.

Third-Party Service Providers

We may employ contractors and third-party companies to operate the Service and perform related services which allow us to perform our obligations under the Agreement. These third parties may have access to your personal information and other information collected as set forth above but only to perform these tasks on our behalf and they are obligated not to disclose your personal information or use it for any other purpose. Our current sub-processor is Mediamaisteri Oy.

Security

We take security very seriously. We use commercially reasonable and industry standard safeguards to preserve the integrity and security of your personal information. We restrict access to personal information to those employees, contractors, and agents who need to know that information in order to process it for us, and who are subject to confidentiality obligations.

Data Transfers

Your information may be transferred to, and maintained on, computers located outside of your country. Currently, we do not transfer your personal information outside the European Economic Area. All transfers of personal information shall comply with the Agreement and applicable data protection laws.

Your Rights Under the Data Protection Legislation

• You have the right to inspect what information related to you has been stored in the e-learning management system.
• You have a right to have incomplete, incorrect, unnecessary, or outdated personal data deleted or updated according to the applicable laws.
•In addition to the rights described above you are entitled to make a complaint to the data protection authority, especially in the European Union country where you have your domicile or permanent work place or where the claimed breach of data protection regulation occurred. In Finland this authority is the data protection ombudsman.

Contact Us

If you have any questions relating to our processing of your personal information that are not answered by this Statement, you should primarily turn to the Company as the data controller. You can also contact us via e-mail and contact address specified below.

Aidian Oy Data protection
Koivu-Mankkaan tie 6 B
02200 Espoo, Finland
dataprotection@aidian.eu
This Statement was last updated on July 15th, 2025